Job Description

-Oversee the day-to-day operations of facilities / admin and ensure that necessary procedures / processes are implemented as designed and comply with established policies. - Responsible for preparing, issuing & updating and any needed contracts or licenses for all locations (operational, commercial, …etc.) or similar governmental requirements related to the facilities. - Source and oversee contracts and service providers for functions such as cleaning, sanitary, and gardening. - Responsible for the delivery of facilities services across a designated area as agreed within the service level agreement established with TBTD. -Responsible for auditing all facilities to ensure Standard Operating Procedures are adhered to. - Create, update, and implement administrative policies, standard operating procedures (SOPs)to improve operations and maximize efficiency. - Analyze facilities & utilities problems, complaints, operational bottlenecks and develop improvement initiatives to the organization's policies and practices. - Lead / Oversee special projects, such as movements of assets between sites and or stockers, by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. -Prepare / review the annual facilities budget related to stationary, furniture, cleanliness tools, etc. -Develop and execute system for regular cleaning, buffet/pantry and storage of facilities -Monitor and manage expenses within the allocated budgets - Monitor the daily reports, ensuring that all admin at all sites are fulfilling their required duties. - Provide timely and accurate management information. - Ensure competitive pricing, tenders, approvals and timely submission for settlement. - Coordinate facilities and project management, from inception to completion. - Manage Admin in HQ and all the other branches during emergencies and lockdowns. -Supervise the implementation of projects to ensure that the project cycle is completed, meeting agreed project parameters (cost budget, timelines, scope and quality), standards and objectives -Responsible for preserving the good condition of infrastructure and ensure that facilities are safe, well-functioning and meet health and security standards. - Develop and monitor office boys’ schedules and custody. -Maintain ongoing communication with contractors, clients, and team - Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, admin performance and purchases. .

Requirements:

-Bachelor’s degree in any relevant discipline. -7 years of relevant experience wita h minimum of 5 in similar role of the facility management field. -Prior experience managing blue-collar workforce. -Prior experience managing large budgets. -Prior experience with procurement practices. -Additional certification in procurement and supply chain is a plus . -Excellent command of English and Arabic.